The mdw – University of Music and Performing Arts Vienna (mdw), Anton-von-Webern-Platz 1, 1030 Vienna, places great importance on the protection of data pertaining to your person. For this reason, in accordance with the relevant data protection regulations, we would like to inform you about the collection, processing and use of your data in connection with the Conference, especially Zoom Meetings.
Registration for your participation via Zoom
In case of your registering for a meeting of mdw, your personal data will be processed for the registration process and the respective meeting. The processing is undertaken in order to take steps prior to entering into a contract or, after confirmation of the successful registration, because of such contract according to Art. 6 para. 1 b GDPR or, respectively, because of tasks carried out in the public interest according to Art. 6 para. 1 e GDPR in conjunction with Secs. 1 to 3 University Act.
Use of Zoom
For the making available and the performance of a meeting, mdw reverts to cloud-based language and video services, in the instant case Zoom. Legal basis of the data processing is, as far as the Covid epidemic is concerned, the fulfillment of legal obligations (Art. 6 para. 1 c GDPR in conjunction with Covid-19-Measures Act (Covid-19-Maßnahmengesetz) and the relevant regulations of the Ministry for Social Affairs, Health, Care and Consumer Protection as well as the protection of essential interests of the data subject or other natural persons (Art. 6 para. 1 d GDPR), while maintaining the university life and administration. Additionally, it is required for the fulfillment of duties of care of mdw as an employer according to Art. 6 para. 1 b GDPR. Further legal basis for the data processing is the implementation of the University‘s leading priniciples and tasks being of public interest, Art. 6 para. 1 e GDPR in conjunction with Sec. 2 Nos. 8, 13, 14 and Sec. 3 Nos. 6 to 8, 11 University Act.
Purpose and legal basis of the recording of comments to the discussion
If you are participating via Zoom, your registration name and, in case of use of the camera function, also your image will be visible.
If you are participating by commenting in the discussion and have enabled the audio and video function, you will be heard and seen by the participants. Since the meeting is recorded, audio and video reproductions of your person will be made for documentation and information purposes of mdw.
The legal bases are the fulfillment of contractual obligations according to Art. 6 para. 1 b GDPR (granting of rights), the public interest according to Art. 6 para. 1 e GDPR in conjunction with Secs. 1, 2, 3 No. 11 University Act or, as far as mdw is not acting in its capacity of an official authority, the legitimate interests of the controller according to Art. 6 para. 1 f GDPR. In the latter case, the data is only processed if legitimate interests of mdw override those of the data subject in a proportionate manner (Art. 6 para. 1 f GDPR in conjunction with Sec. 12 para. 2 No. 4 Data Protection Law). The data is exclusively processed for the mentioned purposes via usage of modern media of the audio and video material (Facebook, YouTube, Streaming). The data is used only to the extent necessary and in a transparent way. Appropriate technical and organisational measures are naturally applied.
If you do not want to be part of the recording, use a pseudonym for registration and do not enabel camera or microphone function while using Zoom. Those are deactivated by mdw in its function as host by default. An active participation in the discussion is only possible after activation of those functions.
Erasure of data
The audio and video material relating to your person will be saved for the duration of the contract and furthermore as long as necessary for performance of the processing purposes. The duration of the saving is determined in particular by the following aspects: type of meeting during which the recording was made; type of reproduction (number of persons, reproduced environment, situation); eligibility for documenting the history of mdw; eligibility for use in anniversaries and festschrifts as well as for archiving; eligibility for usages on websites and in print, YouTube and in social media (eg Facebook); actual relevance and relevance for the effective adressing of the general public; grade of infringement of the right to privacy of the data subjects; other interests of the data subjects. Additionally, your data will be stored for the prescription period of potential legal claims. The registration data will be erased after one year at the latest.
The processing of your personal data is undertaken at first by employees of mdw. The video and audio material relating to you will be used for documentation and information purposes and thus be published and made accessible for everyone.
During the use of Zoom, your data may (refer to the Privacy Data sheet of the provider) be submitted to a recipient in the United States of America. Detailled information on the processing of data can be found in the terms and conditions or the Privacy Data sheet of the provider: https://zoom.us/privacy
As a data subject affected by this data processing you are entitled to the following rights: right of access (Art 15 GDPR), right to rectification (Art 16 GDPR), right to erasure (Art 17 GDPR), right to restriction of processing (Art 18 GDPR), right to data portability (Art 20 GDPR), right to object (Art 21 GDPR). To exercise these rights or in case of any questions about data protection, please contact our data protection officer. Also, you have the option of submitting a complaint to the Austrian Data Protection Authority: Österreichische Datenschutzbehörde (email@example.com).
Data Protection Officer
Anton-von-Webern-Platz 1, 1030 Wien,
via e-mail at firstname.lastname@example.org.